Job Information

University of Utah Accounting Specialist in Salt Lake City, Utah


Open Date 11/17/2023

Requisition Number PRN36976B

Job Title Accounting Specialist

Working Title Accounting Specialist

Job Grade C

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

M-F, 8am-5pm, Hybrid

This position works remotely four days a week and one day in the office. Training will be conducted in the office. Subject to change. This position can telework remotely for a portion of each week. An employee hired into this role will be responsible for providing space, networking, and/or internet capabilities at the telecommuting location and agree to the terms of the University of Utah campus Telecommuting Agreement while working remotely.

VP Area President

Department 00366 - Purchasing - Campus

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $22.00/h

Close Date 02/17/2024

Open Until Filled No

Job Summary

Duties, in summary, include ensuring accurate and proper supplier information is collected and maintained within the guidance of University Policy and IRS guidelines. Review many incoming financial documents to ensure accurate and prompt payments. Provide primary customer support for campus departments by responding to customer inquiries and providing training and guidance on preferred payment methods and University Policy. Reconciliation of accounts as needed. Contact departments to obtain additional information and/or documentation as needed. Work closely with other Financial Services departments as needed. Maintain confidentiality and security of departmental and personal information.


1. Maintains and reconciles accounts and corrects journal entries as necessary. Tracks and reports revenue and expenditures.

2. Prepare departmental or grant budgets and cost reports and analyze variance.

3. Review expense and accounting documents for accuracy and appropriate approvals and ensure transactions are charged to the correct account.

4. Handles accounts receivable for department including invoice preparation, bank deposits, aging reports, follow up on past due accounts.

5. Prepares and processes purchasing and travel documents. Solves problems with invoices and processes for payment.

6. Serves as department payroll reporter. May track department payroll expenses and ensure labor costs are charged to the correct accounts.

7. Reviews and reconciles University procurement and purchases.

8. Reconciles monthly management statements and maintains backup documentation.

9. Creates special checks or check requests.

10. Tracks and controls department inventory.

11. Supervises and trains accounting clerks and other clerical staff.

12. May serve as petty cash custodian for the department.

13. May purchase and maintain office supplies for the department.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.

Minimum Qualifications

Associate’s degree in Accounting, Finance or a related field, plus two years full-time clerical accounting experience or equivalency (one year of education can be substituted for two years of related work experience) required. The ability to understand, interpret, and apply University and departmental regulations; demonstrated spreadsheet skills; and demonstrated human relations and effective communication skills required. Experience using software programs such as PeopleSoft or Kronos may be required for certain positions.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

383 University Street, Level 1 OEO Suite

Salt Lake City, UT 84112


Online reports may be submitted at

For more information:

To inquire about this posting, email: ( or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen. This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.