Job Information

University of Utah Academic Senate Operations Assistant in Salt Lake City, Utah

Open Date 07/16/2021

Requisition Number PRN26855B

Job Title Coordinator, Administrative Program

Working Title Academic Senate Operations Assistant

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

This position can accommodate flexible arrangements within the range of 0.75FTE (30 hours/week) to 1.0FTE (40 hours/week) with corresponding salary. Some tasks can be accomplished remotely. It will be a requirement to be on site for Senate meetings (Mondays, twice a month, until 6pm or later) and for in-person Senate Committee and Senate-related meetings as scheduled.

VP Area Academic Affairs

Department 00011 - Academic Senate

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 30000 to 44000 (depending on FTE)

Close Date

Open Until Filled Yes

Job Summary

The University of Utah Academic Senate is a legislative body where the major academic stakeholders at the University – faculty, students, and administrators – work together in setting educational policy and fulfilling the University’s three-part mission of teaching, research, and service. The Academic Senate plays an integral part in the shared governance of the University. The Academic Senate office is hiring a versatile Operations Assistant who is professional, detailed oriented, self-motivated, and has the organizational, problem-solving, communication, and interpersonal skills to manage the varied roles and tasks of this critical position.



Meeting Management: manage—for both in-person and virtual meetings—the scheduling, logistics, technical set-up, catering, and other event details for Senate and Senate-related meetings and hearings, including Senate committees

Database Maintenance: maintain Academic Senate databases—such as membership and committee rosters

Outreach Coordination: develop professional communications, correspondence, and reports for the Senate, its committees, and related organizations; maintain the website; liaise with marketing and communications

Provide support to the Senate officers and Senate Secretary in areas such as: Senate and Senate committee minutes, University elections processes, vacancy monitoring, electronic surveys, office inquiries, and accurate record management

Manage special projects/tasks as assigned

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.


This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related field plus one year directly related experience or equivalency required (2 years related work experience may be substituted for 1 year of education). Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


  • Electronic survey platforms
  • Document archival management and document search systems
  • WordPress
  • Presentation materials development
  • Demonstrated problem solving skills.
  • Program or project execution experience—can initiate, develop, track, finish, and report on projects through completion. At the same time, able to handle daily administrative tasks.
  • Enjoys working with diverse array of people, tasks, and constituencies
  • Ability to manage confidential data
  • Experience with Word, Excel, and other Microsoft Office programs

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112


Online reports may be submitted at

For more information:

To inquire about this posting, email: ( or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.