Job Information

University of Utah Academic Program Support Specialist in Salt Lake City, Utah

Open Date 07/19/2021

Requisition Number PRN27009B

Job Title Academic Program Support Specialist

Working Title Academic Program Support Specialist

Job Grade B

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

VP Area Academic Affairs

Department 00296 - Registrar's Office

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $14.69

Close Date

Open Until Filled Yes

Job Summary

Involved in all stages of student registration, records maintenance, analyzing graduation applications, posting degrees, and distributing the official diploma to graduates. Ensures compliance with university/office policies and procedures along with federal regulations to maintain accuracy and integrity of academic records. Aids students in graduation requirements, general university information, and manages university student records by performing clerical activities to maintain student files.

The University of Utah offers excellent pay and benefits package which includes the following:

• Affordable Health Insurance from Day 1

• Sick and Vacation Pay Accrual

• University-funded Retirement Plan

• Free Trax/FrontRunner/Bus pass

• Life Insurance

• And more!

For more information, go to


1. Data entry, filing, and interaction with students, campus agencies, and the general public concerning registration, records maintenance, and graduation.

2. Assists students and the university community with registration/graduation issues, resolves concerns, and provides registration/graduation information.

3. Records, monitors, and verifies required data and information into student database and information systems.

4. Ensures compliance with university/office policies and procedures, and federal regulations to maintain the accuracy and integrity of academic records.

5. Processes degree applications for prospective graduates and notifies candidates of deficiencies of completion of requirements by clearing students for graduation.

6. Generates reports and statistics and performs miscellaneous job-related duties as assigned.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications

Three years of general office experience, one of which in an academic setting; and demonstrated human relation and effective communication skills required. College coursework in a related area is preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112


Online reports may be submitted at

For more information:

To inquire about this posting, email: ( or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.