Job Information

University of Utah Academic Program Manager in Salt Lake City, Utah


Open Date 09/07/2022

Requisition Number PRN32184B

Job Title Academic Program Manager

Working Title Academic Program Manager

Job Grade E

FLSA Code Executive

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

VP Area Academic Affairs

Department 00258 - Emergency Medical Physicians

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 39300 to 72700

Close Date

Open Until Filled Yes

Job Summary

The Department of Emergency Medicine is seeking an Academic Program Manager to join our growing, dynamic, inclusive team. In collaboration with physician course directors and leaders, the program manager will administer and support medical student program including: evaluating, redesigning and scheduling medical student rotations/activities. We’re looking for a detail-oriented people person with the ability to exercise good judgement in a variety of situations, strong written and verbal communication, administrative, time-management and organizational skills and the ability to triage and manage multiple priorities and projects. The position has a good mix of supporting an established student rotation and having the opportunity to use your creative skills to help bring online a new rotation.

Currently, Emergency Medicine staff are working under a hybrid model with work being done in office and remotely. Employees are expected to work some standard days/hours in office and also to be flexible with the changing needs of the Department. We’re currently located in building 521, but are excited to be relocating to the new HELIX building this Spring.


This position is not responsible for providing patient care. However, you will be required to enter Emergency Department patient care space for various administrative duties.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Essential Functions

1. Plans, develops, establishes, and runs day to day operations of current/new programs and conferences to meet identified needs of medical student rotations.

2. Coordinates academic programs and strategic direction.

3. Oversees and schedules medical student shadowing, EMIG events, USIG events, and other activities.

4. Supports the faculty and students by facilitating project logistics such as meetings, conference rooms, conference calls, etc.

5. Coordinates procedural matters regarding the day-to day operations of an academic or administrative project.

6. May take meeting minutes and action items during meetings and performs basic follow-up.

7. May develop and administer unit budget.

8. Assesses the past performance of academic programs though program evaluations.

9. Assists clerkship directors, academic program manager, education director, and vice chair of education.

10. Coordinates with faculty advisors to perform various duties related to medical student education.

11. Advises staff, students and others regarding program policies, goals and related technical issues.

12. May plan and schedule course offerings.

13. 11. May direct and supervise staff by hiring, training, establishing goals and evaluating performance.

14. Proficient in Outlook, Word, Excel, Google Drive, and prepared to learn new online systems.

15. Other administrative duties as need.


This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related area plus three years of experience in budget, grant and program management or equivalency required. Develops and implements program ideas into successful academic and research programs; demonstrated human relations and effective communication skills also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112


Online reports may be submitted at

For more information:

To inquire about this posting, email: ( or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.