University of Utah Academic Program Manager in Salt Lake City, Utah


Open Date 05/22/2018

Requisition Number PRN17273B

Job Title Academic Program Manager

Working Title Academic Program Manager

Job Grade E

FLSA Code Executive

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday – Friday, 8:00 am – 5:00 pm

VP Area U of U Health - Academics

Department 01100 - Pediatric Research Enterprise

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $39,300 to $64,349

Close Date

Open Until Filled Yes

Job Summary

The Research Education Office (REO) in the Pediatric Research Enterprise is actively recruiting an Academic Program Manager to manage all aspects of day-to-day operations of the programs, initiatives, workshops, conferences, seminars and meetings housed within theREO. In addition, will collaborate with others to plan, develop and establish new programs and courses. Responsible for management of staff and ensuring on-going quality of existing programs. Oversee all aspects of event planning for various programs and initiatives. This position reports to the Director of Research Education.


1.Oversees the day-to-day operations of theREO, programs and initiatives administered within the Pediatric Research Enterprise. Programs include, but not limited to the Academic Associates Program, the Native American Summer Research Internship (NARI), BioEYES, Research in Progress, and several Departmental Certificate Programs (UCAREandUCOPE). Also includes managing Primary Children’s Hospital Foundation awards administered by the Department of Pediatrics and Career Development programs.

2.Assists with writing and submissions of federal and local grants and progress and financial reports that support our research programs.

3.Manages staff providing significant support to the programs administered through this area. Oversees recruitment, selection and orientation of new staff. Communicates standards of behavior, professional boundaries and job expectations. Identifies and provides training and development opportunities. Provides timely and ongoing performance feedback; evaluates performance; and addresses poor performance. Oversees and approves time reporting inKRONOS. Manages allocation of resources to the various programs.

4.Plans, develops, and oversees the operational functions of new and existing programs and conferences. This includes certificate programs, distance learning programs, professional development for faculty and staff,CMEandCEUrelated training, and graduate and undergraduate courses.

5.Manages educational outreach program staff, volunteers, and laboratory supplies. May serve as lead educator for specific programs and facilitate teacher training workshops. Oversees evaluations, possible funding sources, and provides program updates to program advisors and board.

6.Responsible for maintenance of theREOwebsite.

7.Responsible for all aspects of event planning for various programs, workshops, conferences, seminars and meetings. Identifies and secures location, responsible for logistics, assembles course/conference/workshop materials, coordinates arrangement of catering and lodging, etc. Negotiates facility contracts. Oversees scheduling of speakers for Research in Progress. Monitors appropriateness and effectiveness of existing programs to ensure on-going quality. Implements new and improvement initiatives as appropriate.

8.Manages and works within theREObudget. Works closely with Director of Research Education and Research Enterprise financial analyst to monitor and manageREObudgets. This includes anticipating expenses and some grants management.

9.Manages Primary Children’s Hospital Foundation and Career Development programs administered through theREO.

10.Helps to initiate and develop new projects and programs within the Research Education Office.

11.Helps to maintain databases that track our outcomes and evaluations of our research educational programs.

Minimum Qualifications

Bachelor’s degree in a related area plus three years of experience in budget, grant and program management or equivalency required. Develops and implements program ideas into successful academic and research programs; demonstrated human relations and effective communication skills also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


Experience with grant writing preferred. Experience managing a team of people working across multiple projects. Management Essentials Certificate Program Certificate, or completion during first year.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: .

The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.

This position may require the successful completion of a criminal background check and/or drug screen.