University of Utah Academic Program Manager in Salt Lake City, Utah


Open Date 11/21/2018

Requisition Number PRN19002B

Job Title Academic Program Manager

Working Title Academic Program Manager

Job Grade E

FLSA Code Executive

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

VP Area Academic Affairs

Department 01849 - Sch for Cultural & Social Tran

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 46000 to 55000

Close Date

Open Until Filled Yes

Job Summary

The University of Utah’s Pacific Islands Studies Initiative is seeking to hire a Program Manager beginning January 7, 2019. This is a two-year, grant-funded, position.

With the support of a Mellon Foundation Humanities grant, the Pacific Island Studies Initiative is working to build a fertile, mutualistic relationship between Pacific Islander communities and the University of Utah. The U’s Pacific Islands Studies Initiative fosters three core objectives. First, we seek to ensure that more PI students can access the U through direct first-year enrollment and bridge/mentoring programs for community college students; the attraction to this access will be a unique program in PI Studies that will offer new courses both in languages and in a number of interdisciplinary and humanistic fields. Second, we aim to advance the field of PI Studies by nurturing student- and community-engaged research focused on this powerful Indigenous discipline. Third, we pledge to continue community engagement with the Pacific Islander diaspora through regular film screenings, art exhibitions, talk-story sessions, and speaker events centered on interests shared by the campus and community.

Seeking to build upon and sustain the successful efforts of the Center for Ethnic Student Affairs (CESA), the Pacific Islands Studies Initiative is looking to hire a program manager who will provide and coordinate recruitment, logistics, and community outreach as well as train/oversee student ambassadors. The Program Manager will provide instructional support to faculty engaged in the summer bridge program and coordinate events with other relevant units on campus and at the community colleges.

Review of applications will begin November 26, 2018. Applications received after the review date will only be considered if the position has not yet been filled. Please submit (1) a cover letter that includes educational and work experiences relevant to this position, (2) a current resume, and (3) a list of three references.


1.Oversee daily program management and coordinate bridge program activities.

2.Develop and implement program goals and objectives in collaboration with the PI faculty coordinator.

3.Recruit and assist with selection of Pacific Islander bridge participants and establish a larger vision for recruitment strategies.

4.Establish program budget; monitor and approve related expenditures and ensure budget goals are met.

5.Provide academic advising and counseling, including advising on community college transfer processes.

6.Maintain participant records and monitor academic progress of participants.

7.Monitor program quality and effectiveness by coordinating and developing pre and post assessments and researching other improvement methods.

8.Coordinate and implement program events throughout the year to maintain contact with participants and larger community.

9.Assist in the selection, supervision and evaluation of student ambassadors.

10.Assist with grant writing, including researching and applying for funding opportunities to sustain program goals.

11.Prepare reports, financial statements and records on program status and progress for management and outside agencies.

12.Develop and maintain program-related, promotional, and or educational materials.

13.Establish and assist with maintaining a communications strategy, including a marketing campaign, social media presence, and written public communications for the initiative.

14.Oversee others who schedule meetings, seminars and other program-related functions.

15.Serve as a liaison to faculty and academic units across campus, particularly in the development and implementation of shared activities and initiatives.

16.Serve as the principal liaison with the Pacific Islander community and other institutions to facilitate cooperative and collaborative relationships.

17.May assign, direct and review work of support staff.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related area plus three years of experience in budget, grant and program management or equivalency required. Develops and implements program ideas into successful academic and research programs; demonstrated human relations and effective communication skills also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


•Master’s degree plus three-year’s experience in community program development/coordination, academic advising/counseling, student support programming, or equivalency preferred.

•Knowledge and awareness of higher educational institutions and effective strategies to support Pacific Islander students to create integrative and holistic pathways to support bridge program goals.

•Knowledge and experience with successfully implementing programs in the community and or institutions of higher education.

•Strong communication, coordination, and organizational skills to prioritize the work objectives and goals for multiple teams, deadlines, processes and programs.

•Ability to manage multiple projects simultaneously and work independently as well as effectively with diverse groups.

•Experience with managing budgets and analyzing budget needs effectively.

•Advanced analytical and comprehension skills, both written and oral, as well as exceptional interpersonal skills.

•Proficiency with Microsoft Office, Excel, and PowerPoint preferred.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: .

The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.

This position may require the successful completion of a criminal background check and/or drug screen.