Job Information

University of Utah Academic Advisor in Salt Lake City, Utah

Open Date 07/12/2021

Requisition Number PRN26876B

Job Title Academic Advisor

Working Title Academic Advisor

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

8am to 5pm Monday through Friday

VP Area Academic Affairs

Department 00108 - Metallurgical Engineering

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 40000 to 45000

Close Date

Open Until Filled Yes

Job Summary

The Materials Science and Engineering ( MSE ) department, associated with both the College of Mines and Earth Sciences and the College of Engineering, is an integrated discipline of physics, chemistry and engineering. MSE is a vibrant department committed to supporting students to achieve their educational goals and providing excellent classroom and research experiences.

The position advises a diverse population of students in regards to their academic planning and progress by utilizing professional advising and guidance skills. It interprets and explains university academic policy and procedure to assist students in making decisions concerning personal educational goals leading to graduation.

If you are passionate about supporting students in achieving their academic goals, this position will be of interest to you.


1. Meets with students to provide information and guidance on academic-related issues in multiple programs, such as graduation requirements and exceptions, major exploration, course planning and registration, transfer credit evaluation/substitution or advanced degree requirements.

2. Facilitates students’ academic progress by evaluating their needs and developing appropriate educational plans. Makes referrals for students who need assistance with overcoming learning obstacles, specialized tutoring, extended or intensive assistance with career decisions or similar needs.

3. Develops and presents education programs designed to supplement or enhance academic preparedness.

4. Collects and disseminates information to students, faculty and departments about changes in major requirements or University policies and adjusts advising strategies as appropriate.

5. Coordinates and/or participates in the advising-related portion of new/transfer student and parent orientation sessions.

6. Maintains student’s academic files that include a record of the advising activity that takes place during each visit.

7. Serves on University committees and makes recommendations that affect curriculum requirements in College of Engineering and College of Mines and Earth Sciences, advising processes and program development and published materials.

8. Coordinates data compilation, statistical reports and correspondence, depending upon the area of assignment.

9. May plan and participate in continuing education for advising staff

10. Performs other duties as assigned.

• The department of Materials Science and Engineering’s goal for academic advising is to empower students to define and accomplish their academic goals. The academic advisor will be trained on campus-wide policies and best practices in delivering academic advising and establish and maintain positive working relationships with campus partners related to analysis and use of data to support student success, including data from the Student Data Warehouse, OBIA , and the Academic Advising Center.

• The Academic Advisor will need to be comfortable working with and learning the various computer and software programs Academic Advisors use on a daily basis, for example, but not limited to, PeopleSoft, Degree Audit software, Online appointment scheduling software, Outlook email and calendar.

• The academic advisor will support two undergraduate majors: metallurgical engineering ( MET E) and materials science and engineering ( MSE ) with currently about 150 combined students.

• It is expected that the academic advisor will support student recruitment efforts and work collaboratively with the Marketing Analyst as well as advisors in the Colleges of Mines and Earth Sciences and Engineering

Problem Solving:

Incumbents are expected to develop and maintain extensive knowledge about the department’s academic undergraduate programs ( MSE and MET E), policies and procedures and student support services. The ideal candidate should be sensitive to the needs of diverse student populations, such as non-traditional and minority students and students with disabilities. Incumbents must also be able to interpret student needs and determine when referral to other university resources is appropriate.

Minimum Qualifications

Bachelor’s degree in a related area or equivalency required. Demonstrated human relations and effective communication skills required.

Previous experience in an advising, counseling or teaching environment is preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


Preference may be given to applicants with advising experience working with university students in STEM majors.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112


Online reports may be submitted at

For more information:

To inquire about this posting, ( or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.