Details
Open Date 11/17/2023
Requisition Number PRN36963B
Job Title Coordinator, Training/Communications
Working Title Academic Advisor Trainer
Job Grade E
FLSA Code Administrative
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
VP Area Academic Affairs
Department 00301 - Academic Advising Center
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $56,000/yr. - $61,000/yr. DOE
Close Date
Open Until Filled Yes
Job Summary
We are seeking a highly organized and knowledgeable individual to join our team as an Academic Advisor Training Coordinator. This role will report to the Director of Advisor Training and Development. In this role, you will be responsible for developing, coordinating, and implementing comprehensive training programs for academic advisors across the University of Utah. We are looking for someone that can excite campus around academic advising theory and practice.
Like all members of the Academic Advising Center team, this position will assist the university in promoting a climate of respect and equity that cultivates and sustains transformative spaces of possibility where people feel safe, valued, welcomed, and respects all students in their quest for individual success through degree programs, certificates, majors, etc.
Learn more about the Academic Advising Center at www.advising.utah.edu . The annual report is available at https://advising.utah.edu/annual-report.php . Questions about the position should be directed to Julia Vincent: jvincent@advising.utah.edu
We do not anticipate that the chosen candidate will have an ongoing caseload of students to academically advise.
The Academic Advising Center operates on a hybrid working schedule. All AAC employees, including the candidate selected for hire, determine 2-3 days per week to be in person at the U of U main campus. Other days are remote working days.
The priority application review date is November 30.
Responsibilities
· Design and develop training materials, including manuals, presentations, and online resources, to support the training needs of academic advisors.
· Immediately develop and implement the training for EAB to ensure consistent and correct usage.
· Collaborate with subject matter experts and stakeholders to identify training requirements and create targeted programs that address specific advisor competencies and skills.
· Coordinate training sessions and workshops, including scheduling, logistics, and participant communication.
· Conduct training sessions for academic advisors, both in-person and online, ensuring effective delivery of content and fostering engagement and participation.
· Evaluate training effectiveness through assessments, feedback surveys, and performance metrics to continuously improve training programs.
· Works collaboratively with the leadership of the University Academic Advising Community ( UAAC ) to assess, develop & implement programming related to advisor onboarding and professional development across campus.
· Partner with Undergraduate Studies data analytics team to expand metrics used to evaluate program impact on advisor success and retention.
· Work with campus partners to develop high quality advisor education resources which may include foundational onboarding supports.
Minimum Qualifications
Bachelor’s degree in Education, Communication, or a related area, or equivalency (one year of education can be substituted for two years of related work experience). Two years related experience; an in-depth knowledge of the specialty area as well as federal-state laws and regulations governing their procedures; and demonstrated organizational, communication and human relation skills required. Related experience includes: instructional design, teaching, instructional video/multi-media production, public speaking, compositional writing, and computer operation.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Experience in academic advising
Experience in Higher Education technology: PeopleSoft, EAB , Bridge LMS , Canvas
Type Benefited Staff
Special Instructions Summary
Additional Information
The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:
Director/ Title IX Coordinator
Office of Equal Opportunity and Affirmative Action ( OEO /AA)
383 University Street, Level 1 OEO Suite
Salt Lake City, UT 84112
801-581-8365
oeo@utah.edu
Online reports may be submitted at oeo.utah.edu
For more information: https://www.utah.edu/nondiscrimination/
To inquire about this posting, email: employment@utah.edu (%20employment@utah.edu) or call 801-581-2300.
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
