University of Utah Office Assistant - St. George Campus in St. George, Utah

Details

Open Date 10/02/2017

Requisition Number PRN07339N

Job Title Office Assistant - St. George Campus

Working Title Office Assistant - St. George Campus

Job Grade B

FLSA Code Nonexempt

Patient Care Job Code?

Type Non Benefited Staff / Student

Temporary? No

Standard Hours per Week 8 hours per week

Full Time or Part Time? Part Time

Shift Variable

Work Schedule Summary

This position requires flexibly non-standard working hours including number of hours worked per week.

Schedule will vary by academic semester as well as based on business needs.

Some nights and some weekends.

A sample weekly schedule during an academic semester is below:

Tuesday 4:00 PM – 7:15 PM

Wednesday 4:00 PM – 8:30 PM

Thursday 6:45 PM – 10:00 PM

Is this a work study job? No

VP Area Academic Affairs

Department 00173 - Continuing Ed & Comunty Engmnt

Location Campus

City St. George, UT

Type of Recruitment External Posting

Pay Rate Range $11.80 per hour

Close Date

NOTE: May close at anytime.

Job Summary

Under supervision, facilitate interactive video conferencing (IVC) courses and meetings; provide excellent customer service to students, faculty, and visitors; and provide general office support.

Responsibilities

1.Works under the direction of St. George Graduate Center staff and with University of Utah Technology and Learning Technologies (TLT) to ensure interactive video conferencing (IVC) equipment works properly throughout transmission. Troubleshoots problems.

2.Operates and monitorsIVCequipment for courses and/or meetings including working inIVCmanagement software.

3.Acts as first point of contact forIVCequipment and connection troubleshooting.

4.Prepares and maintains classrooms for classes and events (arranging seating, cleaning white boards, occasionally wipes tables and empties garbage, etc.) and sets up equipment for students and/or instructors as needed.

5.Provides faculty and student support in the following duties:

a.Distributes course materials.

b.Collects and submits student work.

c.Proctors exams.

d.Assists with wireless access, printing, copying, scanning, and AV equipment and connections

6.Straightens up classrooms at the end of class and makes sure equipment has been turned off.

7.Monitors, edits, and publishes recordings of classes and events.

8.Opens or locks up facility, including disarming and arming the security system.

9.Serves as backup to other Graduate Center staff in the following duties:

a.Greets visitors and communicates with customers, employees and other individuals to answer questions, disseminate or explain information and address complaints.

b.Answers telephones, gives information to callers, takes messages or transfers calls to appropriate individuals.

c.Receives and logs student print/copy deposits.

10.Performs other duties as assigned.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Requires a high school diploma or equivalency. A commitment to provide excellent customer service and one-year customer service experience required. A working knowledge of computers and audiovisual (AV) equipment required. Demonstrated human relations and effective communication skills.

Preferences

The incumbents in this position are expected to be familiar with the department’s policies and procedures and are required to have a working knowledge of University and department organizations and procedures in order to answer and assist staff and visitors. Incumbents are also expected to demonstrate sensitivity to others’ needs while being understanding and helpful on the job. The incumbent must be able to prioritize requests and be able to handle concerns of impatient or dissatisfied customers.

This position is located at the University of Utah’s Graduate Center at St. George: 1071 East 100 South, Suite A100, St. George, Utah.

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to applicants, consistent with University policy and Utah state law. To inquire about this posting, email: employment@utah.edu or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: oeo@umail.utah.edu .

The University is a participating employer with Utah Retirement Systems (“URS”). Individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or the University’s Benefits Department at (801) 581-7447.

This position may require the successful completion of a criminal background check and/or drug screen.