University of Utah Office Assistant in Salt Lake City, Utah


Open Date 07/05/2016

Requisition Number PRN05860N

Job Title Office Assistant

Working Title Community Outreach Work-Study Assistant

Job Grade B

FLSA Code Nonexempt

Patient Care Job Code?

Type Non Benefited Staff / Student

Temporary? Yes

Standard Hours per Week 8 - 19

Full Time or Part Time?


Work Schedule Summary

Flexible hours between 8am and 5pm M-F; occasional travel outside the office and outside of business hours may be required, schedule permitting.

Is this a work study job? Yes

VP Area President

Department 00651 - UTAH SYS OF HIGHER EDU-OPER



Type of Recruitment External Posting

Pay Rate Range 9.62 to 12.00

Close Date

NOTE: May close at anytime.

Job Summary

UHEAA’s Outreach team spearhead’s Utah’sFAFSA(Free Application for Federal Student Aid) Completion initiatives, organizing and facilitating events throughout the state. The team is seeking two qualified students interested in gaining experience with community relations, outreach, and/or financial aid work in a fast-paced environment.



-Assist Outreach team with office tasks

-Assist withFAFSACompletion Night events (these public events take place in the evenings at high schools)

-Preparation and marketing

-Participate in video production

-Update customer relationship management database

-Collect student directories from school districts

-Prepare Memorandums of Understanding for events

-Ensure all internal and public-facing event calendars are synchronized

-Occasional outside the office and outside of standard business hours may be required, schedule permitting

Minimum Qualifications

High school diploma or equivalency required. One year full-time customer service experience or equivalency, demonstrated human relation and effective communication skills also required.

This job posting is only available to University of Utah students who have been awarded a Federal Work-Study Award for the current year. Please login toCISand go to the Finance/Financial Aid section to view your Financial Aid Status. If you have not received a Federal Work-Study Award, then do not complete and submit this application. Before hire, this employer will confirm that you have received a Federal Work-Study Award for the current year.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


-Knowledge of federal student aid or the financial aid process preferred

-Preferably a junior or senior in college

-Strong written, spoken, and interpersonal communication skills

-Comfortable interacting with the public

-Organized and reliable

-Experienced with social media

-Knowledge of Microsoft Office Suite, especially Word and Excel

-High Degree of Professionalism

-Must have a valid driver’s license and access to a vehicle

-Good sense of humor!

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to applicants, consistent with University policy and Utah state law. To inquire about this posting, email: or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: .

The University is a participating employer with Utah Retirement Systems (“URS”). Individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or the University’s Benefits Department at (801) 581-7447.

This position may require the successful completion of a criminal background check and/or drug screen.