University of Utah Office Assistant in Salt Lake City, Utah


Open Date 04/18/2017

Requisition Number PRN14023B

Job Title Office Assistant

Working Title Office Assistant, Child Care Services

Job Grade B

FLSA Code Nonexempt

Patient Care Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

M-F 8-5

VP Area Academic Affairs

Department 00291 - Child Care & Family Resources

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $12.00 - 14.00

Close Date

NOTE: May close at anytime. 04/25/2017

Open Until Filled

NOTE: May close at anytime. Yes

Job Summary

Provides routine child care office support. Reviews and processes documents related to child care business. Maintains the required files for child care licensing andNAEYCaccreditation, enters data and provides information for parents and staff concerning child care business.



This job description has been designed to indicate the general nature and level of work performed by employees within the classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Essential Functions

1.Reviews and processes child care applications and related forms; reviews them for accuracy and completeness; ensures compliance with University and department policies, procedures and federal, state and local regulations.

2.Receives, greets, and directs visitors to appropriate person or classroom. May provide child care center tours and child development information for parents.

3.Answers telephones, providing assistance and directing families to the correct person or office.

4.Processes and answers child care email.

5.Creates and maintains child files.

6.Schedules appointments and arranges for meetings.

7.Answers questions about the organization and associated activities.

8.Assists with word processing, data entry, and internet searches.

Problem Solving

The incumbents in the is position are expected to be familiar with the department’s policies and procedures and are required to have a working knowledge of University and department organizations and procedures in order to answer and assist staff and visitors.

Minimum Qualifications

High school diploma or equivalency required. One year full-time customer service experience or equivalency (HeadStart, preschool or child care licensing, etc.), demonstrated human relation and effective communication skills also required.

Work environment and level of frequency typically required:

- Nearly continuously: Office environment.

- Occasional: Early childhood classroom environment.

Physical Requirements:

1.Demonstrated ability to discern when enrolled children may need special medical or psychological services

2.Evidence of emotional maturity and stability

3.Highly demonstrated personal integrity

4.Must be at least 18 years old

5.Must be able to lift small children (10-50 lbs.)

6.Must be able to carry small children in arms for short distances

7.Must meet physical characteristics (with or without the use of aids):

8.Sufficient vision to read printed material

9.Sufficient hearing to hear normal and telephone conversation

10.Ability to speak in an understandable voice with sufficient volume to be heard in normal conversation

11.Must be able to move about on hands and knees and sit on the floor with children

12.Must demonstrate effective communication with professionals, parents and children

13.Must demonstrate an ability to work independently but show a willingness to take direction from the supervisor

14.Must be warm, energetic and enjoy working with young children (6 weeks to 5 years)

15.Must have an interest in learning about child development and guidance

16.Must pass a Bureau of Criminal Investigation (BCI) background check

17.Must be willing to obtain a food handlers permit, TB test, and first aid training

18.Exhibits physical stamina necessary for daily interaction with young children (walking, kneeling, sitting on floor, lifting 20-50 lbs., etc.)

19.Demonstrated skills in multi-age programming for children and families

20.Demonstrated skills in staff orientation, training and evaluation

21.Demonstrated skills in Microsoft Office and management software

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


Child Development Associate (CDA), Associates, or Bachelor’s or equivalent in early childhood education preferred and or more than the minimum one year child care center experience. National Association for the Education of Young Children (NAEYC) and Department of Health Child Care Licensing rules and regulations experience preferred.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: .

The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.

This position may require the successful completion of a criminal background check and/or drug screen.