University of Utah Office Assistant in Salt Lake City, Utah


Open Date 08/11/2017

Requisition Number PRN15048B

Job Title Office Assistant

Working Title Preprofessional Advising Office Assistant

Job Grade B

FLSA Code Nonexempt

Patient Care Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday through Friday, 8am to 5pm, or as arranged

VP Area Academic Affairs

Department 00301 - Academic Advising Center

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 11.00 to 13.50

Close Date

NOTE: May close at anytime.

Open Until Filled

NOTE: May close at anytime. Yes

Job Summary

This individual will act as the support staff person for the Preprofessional Advising Office, within the Academic Advising Center. In addition to functioning as the Office’s “front-line” reception person, this person will also make and track student appointments with the academic advisors; will be involved in planning ongoing programs for the student population served by the Office; will update the Office’s web page and student handouts as needed; and will track financial transactions. Other related duties may be assigned.


Receives and greets students and other visitors to the Preprofessional Advising Office in Building 44.

Answers telephones, providing assistance and directing customers to the correct person or office.

Processes and distributes mail.

Schedules student appointment (with academic advisors), utilizing electronic calendar software.

Answers general inquiries relating to the processes involved in applying to various professional programs (medicine, law, etc.)

Provides support to 2-3 advising professionals and one student advisor within the Office.

Assists with word processing, data entry, and web site management.

Coordinates visitations from representatives of professional programs.

Maintains office equipment; arranges for service calls as needed.

Maintains regular correspondence with students through weekly newsletter/announcements.

Within the scope of assigned authority, makes necessary purchases for the Office; tracks expenses and balances for two accounts, providing summary reports for the assistant director as assigned.

Minimum Qualifications

High school diploma or equivalency required. One year full-time customer service experience or equivalency, demonstrated human relation and effective communication skills also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


Excellent communication skills and ability to prioritize tasks; computer skills to include experience with software (Microsoft Office) and maintaining / updating web pages.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: .

The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.

This position may require the successful completion of a criminal background check and/or drug screen.