University of Utah Manager, Grants & Contracts in Salt Lake City, Utah


Open Date 05/16/2017

Requisition Number PRN14248B

Job Title Manager, Grants & Contracts

Working Title Manager, Grants & Contracts

Job Grade F

FLSA Code Administrative

Patient Care Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

M-F 8-5 with possible evenings and weekends required

VP Area Health Sciences

Department 00212 - Ctr Clin & Translational Sc.

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 47,600 to 70,000

Close Date

NOTE: May close at anytime.

Open Until Filled

NOTE: May close at anytime. Yes

Job Summary

TheCCTSGrants & Contracts Manager (Manager) will play a key role in the Center for Clinical and Translational Science (CCTS), and must have extensive knowledge in funding requirements and assuring pre and post award compliance of internal and extramural funding associated with theCCTS. This position will have primary responsibility for the development and submission of all funding proposals, documents, and reports associated with theCCTS.

This position requires a motivated individual who is proactive, detail-oriented, accurate and able to function at a high level. The Manager will work closely withCCTSsenior leadership, core directors, and faculty researchers who utilize theCCTSservices. The Manager will track extramural funding sources, coordinate the preparation of funding reports, and assist with program strategic planning for funding renewals.

The Manager will direct and lead interdisciplinary funding initiatives, and participate on interdisciplinary teams and committees that have an impact on the overall operation, strategic direction and success of theCCTS.

In addition, this position will act as a Pilot Studies Navigator by being the central point of contact for investigators to ensure that all users connect with the necessaryCCTSservices. This position will administer the translational and clinical studies pilot program, which includes the call for pilot proposals, and organizing the review and submission of selected proposals toNCATSfor evaluation and approval. This position will work with the Director of Administration on the financial management and reporting of the pilot award program.


1.Assist senior leadership to develop, propose and negotiate program support and establish strategic goals and funding objectives forCCTScores and programs.

2.Assist in identifying complementary research interests among faculty and in assembling teams to address multidisciplinary, interdepartmental and intercollegiate funding opportunities.

3.Provide grant expertise and guidance regarding pre-award preparation, review, submission, and assure proposals adhere to funding agency and University of Utah policies, guidelines, and procedures to produce high-quality, competitive proposals.

4.Lead and manage allCCTSproposal development processes, working closely with faculty leaders at all stages of proposal development. Work closely with the research teams to define assignments, monitor assignment completion, obtain required documents, and provide leadership through proposal submission. Direct and participate in application assembly.

5.Write non-scientific sections of proposals, such as environment and resources and budget justifications. Consult with, and advise faculty/teams on budget issues. Edit completed proposals.

6.OverseeCCTSgrant submission processes including communication with Office of Sponsored Projects; completion of required documentation (e.g. assembling all necessary documents for grant submissions including biosketches, letters of support, budget/budget justification preparation); ensuring submission timeline, assembly and submission using etc.; and attend grant-related update meetings.

7.Ensure proper internal and external documentation is maintained, organized, and accessible.

8.Manage tracking and reporting requirements and ensure timeline completion, including accountability for project completion and annual financial reporting. Ensure accuracy and completion of quarterly reports as well as annual reports forCCTSsenior leadership.

9.Maintain personal work management system for tracking tasks and follow-up on actions to ensure timely completion of deadline driven tasks and outcomes.

10.Serve as theCCTSliaison with other University of Utah research development programs.

11.Participate with other administrative staff as a member of the administrative team. Assist with staffingCCTSevents, help others when available, attendCCTSweekly meetings, and meet withCCTSsenior leadership weekly to review and troubleshoot projects.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related area or equivalency (2 years related work experience may be substituted for 1 year of education). Four to six years of progressively more responsible management experience. Background knowledge of hiring department’s area of specialization in order to analyze, plan and draw conclusions for recommendations to superiors. Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department. Master’s degree in a related area may be preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


Four to six years of progressively more responsible research management experience. Six years or more experience working with federal or private funding agencies on grants, contracts, or other agreements (preferably within an academic or higher education complex), or equivalency; the ability to work effectively and efficiently under extreme pressure; and demonstrated communication and organizational skills. Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop funding programs. Applicants should value collaboration and teamwork while also being able to work individually. Expected to take a leadership role in collaboration with other groups at the University of Utah and other institutions. A high degree of organization and professionalism is needed in this position.

Experience with research and/or grant submission strongly preferred. Able to work independently, under the general supervision of Director and senior leadership. Work may include training and supervising other personnel. Previous experience in a similar role is preferred. Those who take initiative are highly desirable. Familiarity with federal grant programs and their regulations is highly desirable. Proficiency in Word, Excel, and Outlook is strongly preferred.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: .

The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.

This position may require the successful completion of a criminal background check and/or drug screen.