University of Utah Manager, Administrative in Salt Lake City, Utah


Open Date 05/22/2017

Requisition Number PRN14291B

Job Title Manager, Administrative

Working Title Assistant Director- Marketing and Communications

Job Grade E

FLSA Code Administrative

Patient Care Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Exempt. This position is required to work some evenings and weekends.

VP Area Academic Affairs

Department 00295 - Office of Admissions

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $45,000 to $47,800/yr DOE

Close Date

NOTE: May close at anytime.

Open Until Filled

NOTE: May close at anytime. Yes

Job Summary

The Assistant Director is a member of the Student Recruitment & Outreach (SRO) leadership team within the Office of Admissions and oversees all aspects of the Office of Admissions’ Marketing and Communications area. This position will contribute to the overall recruitment and enrollment efforts for the Office of Admissions by assisting in the development, implementation, and assessments of policies, programs, and financial objectives for theSROdivision; ensuring continuity and quality of all marketing and communication efforts for the office and campus partners aimed at attracting and matriculating new students to the University of Utah; and overseeing the human resource management within the Marketing and Communications team.


1.Responsible for the recruitment, training/development, supervision, evaluation, and retention of three full-time, professional staff members (marketing & communication coordinators).

2.Utilize best practices to develop, implement, and manage the Marketing and Communications area’s strategies and tactics, which are in alignment with other office efforts, to achieve the strategic goals of the Office of Admissions and the university. Effectively assess the impact and success of strategies and tactics through collecting and analyzing various types of data and use data to recommend and implement improvements and changes to existing efforts.

3.Develop and manage area budgets congruent with the Office of Admissions recruitment strategies/goals. Be able to justify expenditures with appropriate documentation, as well as research, identify, and propose cost savings measures. Monitors purchases to ensure compliance or all University fiscal policies, oversees billing accuracy and coordinates timely processing of all invoices.

4.Model and utilize best practices of inclusion, equity and diversity exemplified in many ways, including staff hiring and development, setting priorities, and daily/long-term interactions with colleagues at the university and beyond, the Assistant Director should be an exemplar of the University’s values and goals in this key role.

5.Facilitate cooperative and collaborative relationships with campus units (i.e. academic departments and colleges and student affairs units) to further support the mission of the Office of Admissions. Serve as the primary liaison between the Marketing and Communications area and University Marketing and Communications.

6.Oversee the production schedule for all marketing and communication projects for the office and our campus partners and ensure projects stay on schedule and budget according to the strategic communication plan.

7.Ensure all marketing and communication projects are production ready prior to sending to the Director and Associate Director for final approval.

8.Assist with area’s daily activities including: copy writing/editing, website maintenance, and the creation and execution of marketing and communications projects.

9.Participate in office recruitment/yield activities and special events.

10.Ensure department functions continue during staff turnover.

11.Other duties as assigned.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related area or equivalency (2 years related work experience may be substituted for 1 year of education). Four to six years of progressively more responsible management experience. Background knowledge of hiring department’s area of specialization in order to analyze, plan and draw conclusions for recommendations to superiors. Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department. Completion of provided supervisory training within one year of employment may be required.

Master’s degree in a related area may be preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


Master’s degree, with preference given to degrees in Marketing or Communication. Three to five years full-time experience working in marketing and communications. Exceptional writing skills with extensive experience with copy writing and editing for multiple communication formats and a strong attention to detail. Demonstrated ability to manage multiple projects simultaneously, meet deadlines, and find solutions to issues that may arise. Proven success in developing, executing, and assessing multi-channel communication plans. Ability to communicate complex information to of individuals and groups from a variety of diverse background. Excellent customer service, communication, and interpersonal skills. Experience working in a higher education environment particularly in new student recruitment and/or admissions. Understanding of the unique challenges and opportunities for marketing to prospective university students and other key influencers in the college decision-making process. Demonstrated experience with supervising staff; managing budgets; working withCRMsystems to deploy communications; employing social media for marketing purposes; maintaining websites; and utilizing the Adobe Suite of programs. Capable of working independently and as part of a team. Possess a valid driver’s license at time of employment.

Type Benefited Staff

Special Instructions Summary

In addition to submitting your cover letter and resume, submit a two-page writing sample for which you consider to be a strong example of your writing ability. Review of applications will begin June 12, 2017.

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: .

The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.

This position may require the successful completion of a criminal background check and/or drug screen.