University of Utah Grants/Contract Officer in Salt Lake City, Utah


Open Date 06/30/2017

Requisition Number PRN14679B

Job Title Grants/Contract Officer

Working Title Grants/Contract Officer

Job Grade E

FLSA Code Administrative

Patient Care Job Code? No

Standard Hours per Week 40 hrs/wk

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday – Friday

8:00 a.m. to 5:00 p.m.

VP Area Health Sciences

Department 01100 - Pediatric Research Enterprise

Location Other

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $39,300 - $54,000 DOE

Close Date

NOTE: May close at anytime.

Open Until Filled

NOTE: May close at anytime. Yes

Job Summary

The Pre-Award Office in the Department of Pediatrics, University of Utah School of Medicine has an immediate opening for a Grants/Contract Officer. The Grants/Contract Officer assists Principal Investigators within the Department of Pediatrics by performing administrative and technical functions associated with grants and contracts from external funding sources. The Pre-Award Grants/Contract Officer will provide professional guidance to Principal Investigators through the Pre-Award process including funding opportunity eligibility, proposal preparation, budget development, submission, post-submission actions, and award transition.


•Administers Pre-award activities related to sponsored projects to maximize funding opportunities and limit financial deviations.

•Works closely with Department of Pediatrics Faculty and Project Teams as well as the other Pre-Award Office Team members to implement the pre-award grant application processes, including regulation and compliance analysis, subcontract processing, proposal coordination, and criteria development and review.

•Works closely with Division-specific Pediatrics Post-Award Financial Management teams to ensure that funded grants and contracts transition effectively from Pre- to Post-Award. Provides compliance-related guidance to the Post-Award Financial Teams and Project Teams through the lifetime of the award or contract.

•Ensures proper internal and external documentation is maintained, organized, and accessible for all projects.

•Serves as a liaison between the Investigator and Research Administration entities throughout the University, including the Office of the Vice President for Research, Office of Sponsored Projects, Clinical Trials Office, Institutional Review Board, Institutional Animal Care and Use Committee, Technology & Venture Commercialization, etc.

•Maintains current knowledge of expanding and changing federal, state, and University laws and requirements governing externally funded grants and contracts.

Minimum Qualifications

Bachelor’s degree in Accounting, Business Administration, or a related field; two years experience working with federal or private funding agencies on grants, contracts, or other agreements (preferably within an academic or higher education complex), or equivalency; the ability to work effectively and efficiently under extreme pressure; and demonstrated communication and organizational skills required.

Eight years of work experience in administration, accounting and/or general office supervision can be substituted for the Bachelor’s degree.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


•Experience working with federal or private funding agencies on grants, contracts, or other agreements, preferably within an academic or higher education complex.

•Previous Pre-Award specific experience.

•The ability to work effectively and efficiently to meet deadlines.

•High level of proficiency in Microsoft Office.

•Demonstrated ability to work effectively autonomously and in a team environment.

•Demonstrated communication and organizational skills.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: .

The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.

This position may require the successful completion of a criminal background check and/or drug screen.