University of Utah Grants/Contract Officer in Salt Lake City, Utah


Open Date 04/17/2017

Requisition Number PRN14002B

Job Title Grants/Contract Officer

Working Title Grants/Contract Officer

Job Grade E

FLSA Code Administrative

Patient Care Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday – Friday

8:00 a.m. – 5:00 p.m.

VP Area Academic Affairs

Department 00161 - College of Education-Dean

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 39300 to 72700

Close Date

NOTE: May close at anytime.

Open Until Filled

NOTE: May close at anytime. Yes

Job Summary

This position assists Principal Investigators in the College of Education by contributing to the development of grants and performing administrative and technical functions associated with the acquisition and execution of grants, contracts, and other agreements from external funding sources and federal agencies (e.g. U.S. Department of Education, National Institutes of Health (NIH), National Science Foundation (NSF), state agencies, and public and private foundations.


Essential Functions

1. Conduct prospect research to identify and communicate potential funding opportunities to faculty principal investigators.

2. Provides assistance with the determination of sponsoring agency submission and expenditure requirements.

3. Provides the shell for grants and contracts to support the writing of the grant and/or contract.

4. Prepares budgets for contracts, grants and subcontract applications.

5. Prepares contract, grants and subcontract applications for submission to the agency or foundation for faculty Principal Investigator, including but not limited to working with the Office of Sponsored Projects.

6. Reviews proposals for completeness and manages adherence of required institutional documentation and deadlines.

7. Maintains current knowledge of changing institutional policies and federal requirements governing internally and externally funded grants and contracts.

8. Works with the Principal Investigator, members of the Dean’s Office and department administrative assistants as appropriate to monitor project spending to ensure funds are received and expended according to federal, state, and University regulations.

9. Manages the College of Education’s Grant and Contract Submission and Funding database and creates reports quarterly.

10. Provides training and training materials to College of Education faculty and staff on the College’s and University’s grant and contract submission process, and the internal policies governing this process.

11. Liaison with offices on campus central to the role, including for instance Office of Sponsored Projects, Grants and Contracts Accounting etc.

12. Responsible for regular and timely communications with faculty and staff regarding upcoming grant and other funding opportunities.

Minimum Qualifications

Bachelor’s degree in Accounting, Business Administration, or a related field; two years experience working with federal or private funding agencies on grants, contracts, or other agreements (preferably within an academic or higher education complex), or equivalency; the ability to work effectively and efficiently under extreme pressure; and demonstrated communication and organizational skills required.

Eight years of work experience in administration, accounting and/or general office supervision can be substituted for the Bachelor’s degree.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


Preference will be given to applicants who have experience working with grants funded by the U.S. Department of Education.

The ability to work independently and effectively under pressure. Strong communication and organizational skills are necessary.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: .

The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.

This position may require the successful completion of a criminal background check and/or drug screen.