University of Utah Grants/Contract Officer in Salt Lake City, Utah


Open Date 06/07/2017

Requisition Number PRN14410B

Job Title Grants/Contract Officer

Working Title Grants/Contract Officer

Job Grade E

FLSA Code Administrative

Patient Care Job Code? No

Standard Hours per Week 40 hours

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

M-F, 8-5.

VP Area Health Sciences

Department 01167 - HCI Clinical Trials Operations

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 39300 to 72700

Close Date

NOTE: May close at anytime.

Open Until Filled

NOTE: May close at anytime. Yes

Job Summary

This position assists Principal Investigators in their Department/College by performing administrative and technical functions associated with grants, contracts, and other agreements from external funding sources. The grants administrator also serves as a liaison to the Office of Sponsored Projects (OSP), Institutional Review Board (IRB), Institutional Animal Care and Use Committee (IACUC), the Office of the Vice President and Research, and other campus entities as necessary.


Prepares and negotiates budgets and provides financial analysis toHCITrials Office Management.

•Analyzes clinical trial protocols to create clinical trial budgets.

•Develops billing grid/calendar in Oncore (Clinical Trial Management Software)

•Negotiates budgets with industry sponsors.

•Meet with Principle Investigators in developing Billing Grid/Calendar regarding study vs standard of care procedures.

•Coordinates with the Office of Sponsored Projects to ensure timely contract review.

•Works with research coordinators, physicians, and other departments to resolve financial and logistical clinical trial issues.

•Recommends and implements unit process improvements.

•Works with other unit staff to coordinate language in financial and regulatory documents.

Daily: 80%

•Review Protocol and identify procedures that will be performed for the Clinical Trial.

•Meet with PI to determine procedures that areSOCversus Study.

•Prepare Internal budget

•Prepare Billing Grid/Study Calendar in Oncore

•Negotiate budget with Sponsor

•Liaison withOSPfor awarding Sponsor Contracts

•Meet with coordinators to ensure Oncore calendar is working properly

Miscellaneous: 20%

•Attend semi-monthly new study prioritization meetings

•Attend Oncore training sessions

•Attend Phase IMDGMeeting weekly

•Prepare Financial folder for post award staff

•Miscellaneous projects as assigned

This position has no responsibility for providing care to patients. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Minimum Qualifications

Bachelor’s degree in Accounting, Business Administration, or a related field; two years experience working with federal or private funding agencies on grants, contracts, or other agreements (preferably within an academic or higher education complex), or equivalency; the ability to work effectively and efficiently under extreme pressure; and demonstrated communication and organizational skills required.

Eight years of work experience in administration, accounting and/or general office supervision can be substituted for the Bachelor’s degree.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


•Familiarity with clinical trial processes and University accounting systems. Will train a motivated, detail-oriented candidate with medical setting or other relevant experience.

•Medical billing and coding experience, helpful but not necessary

•Bachelor’s degree in Business, Accounting, Healthcare Administration, or a related field plus four years of experience. Budgeting and spreadsheet (Excel) skills and demonstrated analytical, problem solving, human relation and effective verbal and written communication skills.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: .

The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.

This position may require the successful completion of a criminal background check and/or drug screen.