University of Utah Coordinator, Administrative Program in Salt Lake City, Utah


Open Date 08/30/2017

Requisition Number PRN15168B

Job Title Coordinator, Administrative Program

Working Title Coordinator, Administrative Program

Job Grade D

FLSA Code Administrative

Patient Care Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday – Friday 8:00 – 5:00 with one hour lunch. Occasional overtime may be required.

VP Area Academic Affairs

Department 00106 - Geology & Geophysics

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 31600 to 58400

Close Date

NOTE: May close at anytime.

Open Until Filled

NOTE: May close at anytime. Yes

Job Summary

Plans and implements activities of a program within a department, ensuring goals and objectives are in accordance with established criteria. Interprets program policies and advises program participants on the application of regulations.


1.Oversees daily departmental operations and coordinates departmental activities.

2.Develops and implements department goals and objectives.

3.Monitors department quality and effectiveness and researches continuous improvement methods.

4.Maintains Department Chair calendar, schedules appointments and arranges meetings.

5.Review and approves expenditures to ensures that budget goals are met.

6.Provides high quality customer service to assist the department faculty and staff with travel planning, reimbursements, campus orders, and payment requests, etc.

7.Coordinates departmental social events and other fundraising activities.

8.Advises staff, students and others regarding departmental policies, goals and related technical issues.

9.Assists the Chair with facultyRPTprocess, Career-line Reports and Faculty searches.

10.Prepares reports, financial statements and records on departmental status and progress for management and outside agencies.

11.Writes and edits departmental related publications and promotional or educational materials.

12.Prepares correspondence, including composing routine letters and memos.

13.Works with the Department, Deans Office and other College staff to improve processes related to hiring, purchasing, research and customer service.

14.Oversees others who schedule meetings, seminars and other departmental related functions.

15.Supervises, assigns, directs and reviews work-flow of the departmental support staff.


This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related field plus one year directly related experience or equivalency required. Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


University of Utah experience preferred but not required.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: .

The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.

This position may require the successful completion of a criminal background check and/or drug screen.