University of Utah Coordinator, Administrative Program in Salt Lake City, Utah


Open Date 06/14/2017

Requisition Number PRN14484B

Job Title Coordinator, Administrative Program

Working Title Administrative Program Coordinator

Job Grade D

FLSA Code Administrative

Patient Care Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

VP Area Academic Affairs

Department 00070 - College of Fine Arts-Dean

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $40,000 - $45,000

Close Date

NOTE: May close at anytime.

Open Until Filled

NOTE: May close at anytime. Yes

Job Summary

The College of Fine Arts is looking for an Administrative Program Coordinator to facilitate the development and expansion of online programming for the Masters of Arts Teaching – Fine Arts (MATFA) program. The hired candidate will organize, direct, and administer the initiatives of the program; ensure goals and objectives are in accordance with established criteria; interpret program policies; advise program participants and promoteMATFAstudent persistence/degree completion; and assist online instructors in implementing new, best practices in their courses.


1. Oversees daily program operations and coordinates program activities.

•Providing administrative support for program director(s)

•Overseeing class and space scheduling

•Maintaining Course Catalog and program offering information

•Tracking and monitoring admission requirements, enrollment, and ongoing program progression

•Maintaining academic files and student records

•Arranging travel for guest instructors

2. Develops and implements program goals and objectives.

•Attends meetings/workshops related to online instruction, maintains an up-to-date understanding of program policies and initiatives, and communicates this information to faculty members teaching in the program

3. Monitors program quality and effectiveness and researches improvement methods.

•Develops and routinely offers an online workshop for students who are enrolling in a fully online class for the first time in order to familiarize them with the course delivery platform

•Oversees the development and implementation of a systematic process for faculty revision/updating of online courses in theMATFAprogram

4. Establishes program budget; monitors and approves related expenditures and ensures budget goals are met.

•Assists with the tracking ofMATFAfinancials and program sustainability

•Tracks tuition payments into the program fromMATFAstudents

•Makes purchases and monitors expenditures for the program

5. Assists with grant writing and other fundraising activities when appropriate.

6. Advises staff, students and others regarding program policies, goals and related technical issues.

•Serves as the instructional concierge for students enrolled in the program. This will involve helping students (especially those at risk for non-persistence) to connect withMATFAfaculty advisors and other campus resources to help increase the odds of successful degree completion

•Serves as the project manager for online course development and revision inMATFA. This will involve facilitating faculty members’ connections with TLT’s instructional design team in the support of such development/revisions. In some cases this may involve identifying other resources, beyondTLT, that faculty might need to enhance their online course offerings

7. Prepares reports, financial statements and records on program status and progress for management and outside agencies.

•Assists with Accreditation needs of the program

•Assists with validation and verification for Licensure

8. Writes and edits program related publications and promotional or educational materials.

•Monitors and modifies print and web-based recruitment materials for online classes, including online program websites, to insure accuracy

•Works withCFAMarketing & Communication and with UOnline to develop promotional and educational materials


This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related field plus one year directly related experience or equivalency required. Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


•Master’s degree in the Fine Arts or in a field related to online education.

•Significant experience with online education or a related field.

•Demonstrated ability to relate well to a diverse population of faculty, staff, students, and parents, including underserved populations and first-generation students and parents.

•Excellent oral and written communication skills with an appropriate understanding of the needs of the audience and appropriate professionalism.

•Demonstrated student-focused interpersonal skills, including listening, interviewing, and navigating difficult dialogues with students related to academic or personal problems.

•Demonstrated skills in teamwork and collaboration.

•Demonstrated ability to work reliably and independently, with minimal supervision, in the scheduling and delivery of student services and in the leadership and management of multiple, time-sensitive projects.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: .

The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.

This position may require the successful completion of a criminal background check and/or drug screen.