University of Utah Coordinator, Administrative Program in Salt Lake City, Utah


Open Date 03/24/2017

Requisition Number PRN13846B

Job Title Coordinator, Administrative Program

Working Title Academic Affairs Coordinator for Office of Academic Affairs & Faculty Development, UofU Health

Job Grade D

FLSA Code Administrative

Patient Care Job Code? No

Standard Hours per Week 40 hrs

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday through Friday, 8am to 5pm with occasional evenings and weekends

VP Area Health Sciences

Department 01472 - SOM Acad Aff & Faculty Dev

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 38000 to 44000 DOE

Close Date

NOTE: May close at anytime.

Open Until Filled

NOTE: May close at anytime. Yes

Job Summary

The Administrative Program Coordinator will support the faculty appointment, review, and advancement (FARA) process for the University of Utah Health schools and colleges. The Coordinator will be theirFARAservice representative for a selected number of departments. They will serve as the point person over these processes and will be responsible for coordinating and tracking all program functions related to theFARAprocess. Responsibilities include: training department coordinators, overseeing day-to-day activities involved with implementing, monitoring and troubleshooting problems with departments, preparing the Dean,VPHS, and President Letters for candidates and ensuring the faculty files are in accordance with established criteria. The Coordinator will ensure all processes are performed in accordance with established criteria, and will interpret policies and advise faculty and departments on the application of institutional regulations. The Coordinator should possess advanced analytical and comprehension skills, as well as exceptional interpersonal and communication skills.


The Administrative Program Coordinator will:

•Act as representative and advisor of theFARAprocess. Makes decisions and advises department faculty, administration, and coordinators. Must be familiar and knowledgeable about allFARApolicies and guidelines and interpret these guidelines to departments and faculty members. Stay current with all standardFARArequirements/guidelines on a continuing basis to help faculty manage their career trajectory. Involves checking all educational regulatory and compliance guidelines and knowing when necessary to seek further advice from Director and Associate Dean.

•Oversees daily program operations and coordinates program activities. Develops and implements program goals and objectives. Must be able to make quick decisions while working under very tight deadlines where accuracy and details are vital. Reviewing multipleFARAletters and files, many that occur simultaneously and run under very intense timeframes, and being available to make on the spot decisions to ensure the processes are executed effectively and efficiently.

•Monitors program quality, effectiveness, and researches improvement methods.

•Advises staff and faculty regarding program policies, goals and related technical issues. Writes and edits program related materials for trainings, workshops, and conferences.

•Work with the otherFARACoordinators to organize and coordinate allFARAcommittee meetings to review the files of the School of Medicine, including managing the meetings, finalizing the minutes and reports for the candidate’s files.

•Plan and implement activities for all program functions. This includes setting up meetings and schedules for the program faculty, establishing and maintaining tracking and reporting functions, and purchasing food and supplies for activities as needed.

•Work with other coordinators as back up for other office functions.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related field plus one year directly related experience or equivalency required. Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


•Moderate to advanced computer skills in Microsoft Outlook, Word, and Excel.

•Familiarity with Microsoft PowerPoint and the ability to learn new computer programs quickly is preferred.

•Familiar and knowledgeable about School of Medicine, Health Sciences, and University processes.


This position provides independent coordination and decision making for all activities of a specified program. The program outcome often impacts the University as a whole. Acts as a liaison between internal and external constituencies involved in program activities. Problems arising from these coordination efforts will be addressed by the incumbent who will refer to the director for issues outside of program policy and procedure guidelines.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: .

The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.

This position may require the successful completion of a criminal background check and/or drug screen.