University of Utah Coordinator, Administrative Program in Salt Lake City, Utah


Open Date 09/15/2017

Requisition Number PRN15291B

Job Title Coordinator, Administrative Program

Working Title Senior Residency and EPAC Coordinator

Job Grade D

FLSA Code Administrative

Patient Care Job Code? No

Standard Hours per Week 40 hrs/wk

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday – Friday

8:00 4:30 p.m.

30 minute lunch

VP Area U of U Health - Academics

Department 00944 - Pediatric Education

Location Other

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $31,600 to $51,699 DOE

Close Date

NOTE: May close at anytime.

Open Until Filled

NOTE: May close at anytime. Yes

Job Summary

The Department of Pediatrics at the University of Utah School of Medicine has an immediate opening for an Administrative Program Coordinator to facilitate the activities of our Pediatric Residency Program and participate in the fulfillment of department strategic goals. This position requires interfacing with diverse groups of people in a pleasant, helpful and professional manner. This position does not entail direct patient contact.


•Provides administrative support for program director and Enterprise manager. Advises house staff, students and others regarding program policies, goals, and related technical issues.

•Oversees day-to-day administrative support activities for the Pediatric Residency Program; assess and prioritize administrative needs to ensure the appropriate and efficient allocation of resources for the residencyACGME/GMEprogram operations; under the supervision of the Education Manager, analyze workflow processes in house staff education as well as identify, develop and implement program improvements and efficiencies.

•Use project management skills to plan and coordinate programs and new initiatives; monitor program/initiative progress, effectiveness and success; keep apprised of and assist in the implementation of policies and protocols, includingACGMEaccreditation requirements.

•Manages the residency management program, Med-Hub, for evaluations and work hour tracking. Participates in Clinical Competency Committee including preparing house staff evaluations and performance summaries.

•Processes house staff and student applications including communication, setting up interviews, arranging faculty contacts, managing all incoming supporting documents, and interfacing with the National Residency Matching Program.

•Oversees site visits, program inspections, and reviews by university and national accreditation agencies. Stays current on updates toACGMErequirements to maintain program accreditation; disseminates information and develops training for program coordinators to ensure continued accreditation of all education programs.

•Plans weekly graduate medical education lectures. Oversees others who schedule meetings, seminars, and other program related functions.

•Acts as a liaison between internal and external constituencies involved in program activities. Problems arising from these coordination efforts will be addressed by the incumbent who will refer to the manager for issues outside of program policy and procedure guidelines.

•Participates in diverse administrative projects according to department needs.

•Participates in monthly staff meetings and career development training.

Minimum Qualifications

Bachelor’s degree in a related field plus one year directly related experience or equivalency required. Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


•Two years full-time administrative support experience.

•Proficient in latest versions of Microsoft Office Suite with the ability to learn new software programs quickly.

•Excellent interpersonal and communication skills, both oral and written.

•Capable of effectively managing multiple duties and competing deadlines with minimal supervision.

•Comfortable taking direction from multiple supervisors on a variety of projects.

•Exceptional organization and time management skills with extreme attention to detail.

•Flexibility and willingness to help where needed.

Applicants will be screened according to preferences.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: .

The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.

This position may require the successful completion of a criminal background check and/or drug screen.