University of Utah Administrative Officer in Salt Lake City, Utah

Details

Open Date 07/11/2017

Requisition Number PRN14770B

Job Title Administrative Officer

Working Title Administrative Officer

Job Grade D

FLSA Code Administrative

Patient Care Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday thru Friday 8-5

VP Area Academic Affairs

Department 00132 - Anthropology Department

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 31600 to 52000

Close Date

NOTE: May close at anytime.

Open Until Filled

NOTE: May close at anytime. Yes

Job Summary

Provides majority of administrative support for the Department of Anthropology, working

directly with Department Chair on management of budgets, accounts and expenditures

and personnel in an academic environment. Manages and maintains all Departmental

financial records, grants, accounts and budgets. Coordinates personnel matters,

document management and faculty paperwork for the Department. Assists Retention,

Reappointment, Promotion, and Tenure (RPT) in the department. Coordinates and

organizes minute-taking and follow up of meetings. Problem solving and management of

people in a dynamic office environment.

Responsibilities

1. Handles administrative matters regarding day-to-day operations and procedures of

the department.

2. Maintains accounts and billings.

3. Prepares income statements and financial reports.

4. Assigns costs and analyzing alternative line items.

5. SupportsRPTactivities in the department

6. Monitors budgets and expenditures to ensure limitations are not exceeded.

7. Makes budgetary recommendations and adjustments.

8. Projects cost estimates and writing assigned portions of grant proposals. May provide

supervision over staff members including hiring and salary recommendations and/or

decisions.

9. Coordinates details such as purchasing activities, personnel actions, document

control, account coding for financial transactions and overseeing the maintenance of

departmental records.

10. Reviews changes in university policy, federal regulations and contractual

requirements and coordinates implementation procedures. May develop departmental

procedures as needed.

• This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in Business, Finance, or a related field, or equivalency (2 years related work experience may be substituted for 1 year of education). Three years experience that includes specific involvement in maintaining complex financial records, developing and monitoring departmental budgets and preparing related reports; and demonstrated organizational, human relation and effective communication skills.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: employment@utah.edu or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: oeo@umail.utah.edu .

The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.

This position may require the successful completion of a criminal background check and/or drug screen.