University of Utah Administrative Assistant in Salt Lake City, Utah


Open Date 05/31/2017

Requisition Number PRN14348B

Job Title Administrative Assistant

Working Title Administrative Assistant

Job Grade D

FLSA Code Nonexempt

Patient Care Job Code? No

Standard Hours per Week 40 hrs/wk

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday – Friday

8:00 a.m. to 5:00 p.m.

VP Area Health Sciences

Department 00850 - Pediatric Critical Care

Location Other

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $15.19 to $24.85/hr DOE

Close Date

NOTE: May close at anytime.

Open Until Filled

NOTE: May close at anytime. Yes

Job Summary

The Division of Pediatric Critical Care at the University of Utah School of Medicine has an immediate opening for an Administrative Assistant. This is an exciting opportunity to serve as an Administrative Assistant for theNIHfunded Utah Trials Innovation Center (TIC). TheTICis part of an initiative to create the Trial Innovation Network as part of the Clinical and Translational Science Award (CTSA) Program. In this position, there are opportunities to work with a high functioning, cutting edge team that will study, understand and improve multi-site translational research. The Administrative Assistant provides complex administrative support for the Utah Trial Innovation Center (TIC) and coordinates and oversees the work of support staff.


1.Serves as an administrative contact for the UtahTIC.

2.Manages calendar for Executive Director.

3.Schedules and coordinates webinars, teleconferences, meetings, appointments and travel arrangements forTICManagers and Staff.

4.Creates and maintains organized files in electronic communication system.

5.Prepares agendas and takes minutes at weekly meetings and teleconferences.

6.AssistsTICwith business planning and goal setting.

7.Assists in preparing reports on network status and progress for management and federal partners (NCATS).

8.Works closely with the Executive Director in completing all administrative requests including but not limited to corresponding with members of the UtahTICteam and taking care of their administrative needs.

9.Collects, organizes and analyzes data for specialized reports.

10.Coordinates the collection and preparation of operating reports.

11.Assists with the implementation ofTICSOPs and University policies and procedures.

12.Provides administrative support to Executive Director by scheduling appointments, coordinating meetings and conferences and maintaining and ordering office supplies.

Minimum Qualifications

Associate degree in business or equivalency (2 years related work experience may be substituted for 1 year of education) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


Bachelor’s degree in related area. Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills to prioritize conflicting deadlines. Research skills and attention to detail. Proficiency in MS Word, MS Excel and MS Outlook.

Applicants will be screened according to preferences.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: .

The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.

This position may require the successful completion of a criminal background check and/or drug screen.