University of Utah Accounting Specialist in Salt Lake City, Utah

Details

Open Date 06/02/2017

Requisition Number PRN14394B

Job Title Accounting Specialist

Working Title Accounting Specialist

Job Grade C

FLSA Code Nonexempt

Patient Care Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday-Friday 8am-5pm depending on departmental needs.

VP Area President

Department 00359 - Grants & Contracts Accounting

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 14.41-17.50 DOE

Close Date

NOTE: May close at anytime.

Open Until Filled

NOTE: May close at anytime. No

Job Summary

Performs a variety of accounting duties that range in level of complexity from clerical accounting duties such as managing account receivables or payroll reporting, to more complex duties such as invoicing, refunds, approvals, electronic journal entries, project closeout and reconciling accounts.

Responsibilities

1. Maintains and reconciles accounts and makes journal entries as necessary. Tracks and reports revenue and expenditures on sponsored research projects. Works with departments to close projects, correct accounting errors, and any other issues that arise.

2. Reviews expense and accounting documents for accuracy and appropriate approvals and ensures transactions are charged to the Sponsored Project and correct budget accounts.

3. Manages Sponsored Project accounts receivable, including invoice preparation using PeopleSoft Grants Suite 9.1/2, bank deposits, aging reports, follow up on past due accounts. Sometimes interacts with project Sponsor to resolve discrepancies or recover aging accounts receivables.

4. Processes purchasing and travel documents. Solves invoice problems and processes for payment.

5. Tracks payroll at department level, for sponsored projects labor and benefit expenses and ensure costs are charged to correct accounts.

6. Creates special checks or check requests when needed.

7. Assists in training accounting clerks and other clerical staff.

8. Reviews and enters grant budgets and cost reports in to PeopleSoft Grants Suite.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Associate’s degree in Accounting, Finance or a related field, plus two years full-time clerical accounting experience or equivalency required. The ability to understand, interpret, and apply University and departmental regulations; demonstrated spreadsheet skills; and demonstrated human relations and effective communication skills required. Experience using software programs such as PeopleSoft or Kronos may be required for certain positions.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Bachelor’s or Associate’s degree in Accounting, Finance, or a related field is preferred. A thorough understanding of the rules and regulations associated with federal, state, and private grants and contracts in a university environment is strongly preferred.

Experience in higher education or state government is a plus. Experience in research administration and sponsored project administration is a plus. Experience in financial system implementation and a working knowledge of PeopleSoft software is a plus.

The ability to work independently, effectively, and efficiently under pressure and demonstrated professionalism, human relations and effective communication skills are required.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: employment@utah.edu or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: oeo@umail.utah.edu .

The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.

This position may require the successful completion of a criminal background check and/or drug screen.